Microsoft Copilot Gains Context‑Aware Agents for Teams, SharePoint and Viva Engage
Microsoft has unveiled a public preview of its collaborative agents in Microsoft 365 Copilot, bringing a array of "always‑on" agents grounded in context for channels, meetings, SharePoint sites, Viva Engage communities, and Planner workloads.
At the center is the Knowledge Agent in SharePoint. It automates metadata tagging, classifies and organizes files, analyzes site content for freshness and relevancy, helps fix broken links, and surfaces content gaps based on actual search behavior. Microsoft said the goal is to ensure that content is AI‑ready so that agents and Copilot can reliably surface correct, grounded responses.
"Knowledge Agent solves the most pressing content management challenges — like content readiness for AI, discoverability and freshness, manual governance processes, and content creation bottlenecks," said Microsoft's John Mighell, in a blog post
The agent runs in the background and includes built-in privacy and control settings. Reports are available for site owners and admins to review the agent's activity and suggestions, with the option to manually approve changes or let the agent act automatically in supported areas. User feedback tools are also included to help fine-tune performance.
On the task management front, the Project Manager Agent helps teams turn high‑level goals into detailed task plans. It can generate a plan from goals, pull in relevant resources to provide context, assign tasks (including to itself), track progress, and generate status reports.
The Project Manager Agent integrates tightly with Microsoft Planner, Project for the Web, Loop, and Teams. It also connects with the Facilitator Agent for meetings, enabling automatic tracking of action items discussed during calls. While still in preview, Microsoft plans to expand the agent's capabilities and data sources over time.
Microsoft says the agent is best used as part of a team-based workflow, rather than a personal productivity tool. To use it, organizations must have Microsoft 365 Copilot and either Planner Premium or Project licenses. The agent currently supports English and is rolling out gradually to commercial cloud customers.
Collaboration agents are also appearing in Microsoft Teams meetings and channels. For example, the Facilitator Agent can prepare agendas, capture decisions and follow‑ups, keep meetings on track, and integrate with the Project Manager Agent for task tracking. In Viva Engage communities, community agents can field questions with citation‑backed answers, manage announcements, and help maintain lively yet accurate discussions.
Microsoft emphasizes that these agents use Microsoft Graph for context, so they can understand who is in the team, what files are relevant, what conversations have occurred — and do so under enterprise‑grade security, identity, compliance, and admin controls. The aim is to reduce miscommunication, accelerate planning, and make content more discoverable, all while keeping governance and data control intact.
These features are now at public preview for Microsoft 365 Copilot users; Facilitator for Teams meetings is generally available. As Microsoft moves toward general availability (targeted in early 2026 for some components), feedback from this preview period will be used to shape enhancements in customization, control, and agent behavior.
For more information, go to the Microsoft blog.