Human Resources | News

Fort Wayne Schools Clocks In with Time Management Software

Fort Wayne Community Schools, the largest school district in Indiana, has shifted its time management work to new software in an effort to save time and money. The search for a new application began in 2012 as the first phase of a project to replace the district's human resource and payroll system.

The district, with nearly 31,000 students and a staff of 4,265 in 51 schools, has signed a $453,746 contract with WorkForce Software to use its EmpCenter suite. The district will be paying $22,271 for annual maintenance.

EmpCenter enables organizations to track employee hours and absences, assign tasks, manage schedules, and monitor labor law compliance. Out of 10 proposals received during the request-for-proposal process, the district especially was drawn to the program's functionality for performing pay-rule calculation and managing leave. For example, the district has a unique workforce issue familiar to other school districts: Staff may have multiple assignments.

"An evaluation of our current processes made clear that removing manual intervention from time capture, attendance tracking, and [Family and Medical Leave Act] (FMLA) compliance would generate the greatest time and cost savings for our organization," said Jack Byrd, director of technology for the district. "We wanted a solution that could accommodate our intricate K-12 requirements as well as our compliance demands, without customization or work outside the system."

Byrd said the new time management platform would address "two critical goals": "EmpCenter's configurability allows us to automate all of our complex pay rules, while its [absence compliance tracker] solution provides an unmatched degree of case management and compliance support for the FMLA."

About the Author

Dian Schaffhauser is a former senior contributing editor for 1105 Media's education publications THE Journal, Campus Technology and Spaces4Learning.