Hutchinson Public Schools Integrates Document Management with SIS
Hutchinson Public Schools in Kansas has integrated a document management system with its student and
business management systems.
The district serves more than 5,000 students in 12 schools and also operates
a career and technical education academy. The district had been using Laserfiche
document management software to store and manage hundreds of thousands of paper
documents for its human resources, finance and student records departments, but
staff found that they really needed a system that could integrate with the
district's Skyward Student Management Suite and School Business
Suite, something the Laserfiche software couldn't do.
The district selected the OptiView Document Management solution from Advanced Processing and Imaging (API). According to information on the company's site, OptiView can scan paper
documents using optical character recognition (OCR), making it easier to find
and retrieve them when needed. It can also store digital documents of any file
type. Staff members can view the stored documents through integrated business
applications, including Microsoft Office and the Skyward Student Management and School Business suites. The system also complies with federal and state
regulations to protect sensitive information.
"The main reason we're converting to API's OptiView is the seamless
integration with our Skyward student and back-office systems so documents
related to work-at-hand are automatically delivered to our staff while they work
in Skyward — all without having to search," said Jason Reed, coordinator of
technology for Hutchinson Public Schools, in a prepared statement.
The district is preparing to implement OptiView in its HR department and has
plans to implement the system for its student records, payroll, and business
office departments, as well as in the Hutchinson Career and Technical
According to a news release from API, the district expects the new document
management system to improve staff productivity, increase processing speed and
reduce costs across the district.
Leila Meyer is a technology writer based in British Columbia. She can be reached at firstname.lastname@example.org.