NY District Saves $37K on Printing Costs
The Deer Park Union Free
School District in Babylon, NY, saved $37,000 in six months after
it
overhauled and streamlined its printing operations.
The
district,
which has five schools, 4,600 students and 800 staff
members,
replaced aging copiers and printers with 23 Konica
Minolta multifunction
printers (MFP) strategically placed around the district, installed
Equitrac print management software to more carefully track printing activity and
encouraged teachers and staff members to make greater use of the
district's
in-plant central publication center for higher-volume jobs.
The
district
can use the software to carefully monitor monthly print allocations
and staff and teachers can release their print jobs from multiple
locations to
the 23 MFPs using the software's Follow You Printing feature.
"Print
efficiency
was a critical aspect for us and Konica Minolta was the only vendor
who could offer us a solution with hardware and software to streamline
our
document printing," said Andrew Choi, the district administrator for
instructional technology who was charged with reviewing vendor proposals
when
the lease on its previous suite of copiers and printers expired. "We
immediately lowered our printing costs, but we improved printing
processes and
enacted a more sustainable printing strategy."
Choi
said
the district almost immediately realized it was saving several reams of
paper a month.
Using
an
online portal, teachers can submit PDF documents via a Web-to-print
digital
storefront for processing by the in-plant center. As a result, the
publishing
center has improved efficiencies as well and reduced the job turnaround
from a
week to three days.
About the Author
Michael Hart is a Los Angeles-based freelance writer and the former executive editor of THE Journal.