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PerfectForms Releases K-12 Education Version of Workflow Tool

• By Dian Schaffhauser
• 11/03/10

PerfectForms, which develops applications that help organizations automate paper-based processes, has created a version of its workflow management product that caters specifically to the education market. PerfectForms for Education lets K-12 and higher ed customers create custom workflows or use 58 pre-built templates to address common tasks. The templates can be customized to reflect school colors and use logos and typeface.

The program is intended to be used not just by IT staff but also by business and administrative staff. The company makes video tutorials available online to walk the user through the effort of planning how the new workflow should proceed; how the form should be laid out and constructed to do data collection; and how to add triggers, such as calculations and conditional actions.

Twelve K-12 templates address school safety checklists, accident and theft reports, incident-handling, and other categories. The company has also developed templates for human resources and finance.

"Next to e-mail, our process automation system, based on PerfectForms, is expected to be the most important means of communication in the district." said Al Foytek, director of business information systems at Visalia Unified School District. The California district has identified 100 administrative processes that could be replaced with online, form-based processes. One process that handles work order requests for the district's print shop is expected to save $10,000 per year in the cost of printing paper forms and many times that figure in related labor savings, according to the district.

The application can be hosted by PerfectForms or on customer servers. The "starter" version of the on-demand option is $30 per month per user; an advanced version that includes report design is $40 per month. The on-premise edition is $5,000 per year for a single server license.

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